Ontario Agencies Supporting Individuals with Special Needs
Ontario Agencies Supporting Individuals with Special Needs

Director of Finance

AgencyCommunity Living Oakville
Position Director of Finance
HoursFull Time



Community Living Oakville is inviting applications for the position of Director of Finance. Reporting to the Executive Director this position will provide strategic leadership and management for all financial activities of Community Living Oakville and Best Pack, ensuring all services are delivered in accordance with legislative, regulatory and funding requirements and Community Living Oakville’s Mission, Vision and Core Values.


Strategic Planning and Policy Development
1. Recommend, develop and implement financial policies and practices that ensure effective program delivery and financial management.
2. Ensure financial policies and procedures align with the overall strategic plan and the agency’s fiscal integrity.

1. Direct and provide overall management to the Finance Department for CLO and Best Pack to ensure processes and systems are GAAP compliant and meet or exceed all legislative, regulatory and funding requirements.
2. Provide leadership to management and staff on all financial matters.
3. Oversee all accounting activities and functions including accounts receivable, payable, general ledger and financial reporting.
4. Ensure timely and accurate monthly, quarterly and annual reporting as required.
5. Ensure all financial reporting is in accordance with all government regulations and agency policies.
6. Oversee payroll for CLO and Best Pack and all related reporting activity.
7. Complete detailed strategic analysis and forecasting of financials.
8. Lead forecasting and annual budgeting process and with the management team develop and submit annual operating budgets in accordance with agency requirements.
9. Ensure the preparation and coordination of all audit materials as per Auditors requirements.
10. Prepare, audit, review and evaluate budgets and related program expenditures.
11. Ensure effective cash management and banking relations.
12. Develop and implement systems of accountability and internal controls.
13. Oversee annual financial audits for people supported in residential services.

Capital and Operating Assets
1. Ensure proper financial controls and systems are in place to protect the assets of Community Living Oakville and Best Pack.
2. Oversee Capital ledger and financial reports.
3. Ensure a current inventory of all capital, fixed, material and mobile assets including their acquisition and disposition.
4. Negotiate mortgages, loans and leases as required.
5. Ensure adequate insurance coverage on all buildings, equipment and vehicles along with general and liability requirements to protect CLO, Best Pack, the Board of Directors and employees.
6. Ensure Infrastructure Surveys are updated to reflect capital improvements required.

1. Ensure all fundraising activities, initiatives and reporting procedures are conducted in accordance with applicable legislation and reporting requirements.
2. Prepare and submit annual Charitable Return.

Human Resources and Health and Safety
1. With the Executive Director and Human Resources negotiate the annual renewal of health benefits contract.
2. Establish performance objectives and indicators with assigned staff and provide ongoing monitoring, measurement and feedback on overall work performance.
3. Identify, encourage, facilitate and support opportunities for learning and staff development.
4. Provide leadership by demonstrating a commitment to organizational values and vision.
5. Provide leadership to ensure a positive, supportive and safe workplace culture.
6. Work in compliance with the OHSA.
7. Complete all training and manual reviews as required.

Working Relationships
1. Develop a network of sector and community contacts and resources and actively participate on committees to broaden an understanding of how emerging issues may affect CLO.
2. Build internal and external partnerships and seek opportunities to achieve mutual gains through shared learning, service delivery, tools and resources.
3. Establish relationships with banks and other financial institutions.
4. With the Executive Director, establish and maintain positive and effective communication and a good working relationship with all funding agencies and sources.
5. Exchange information with people supported, families, managers, Board of Directors, staff, community partners, Federal and Provincial Ministries and other agencies.
6. Provide regular updates to the Executive Director and Treasurer on financial issues, initiatives and progress.


REQUIRED COMPETENCIES: Candidate must have excellent analytical, problem solving, planning, organization and communication skills. Must have a demonstrated ability to meet deadlines and deal with competing demands and changing priorities. QUALIFICATIONS: Related degree i.e. Business Administration and completed financial designation (CPA, CMA or CGA) Must have a minimum of eight years in an accounting or finance position, preferably in the not for profit sector Minimum 5 years in a management position Expertise in financial reporting procedures and practices Extensive experience in financial planning, analysis and reporting in a multi service agency including budget preparation, forecasting and program performance analysis Extensive knowledge of reporting requirements in the not for profit sector including federal and provincial tax regulations affecting charities and not for profit organizations Strong computer skills including a thorough knowledge of Sage300, Excel and Word Processing Knowledge of payroll and benefits Vulnerable Persons Criminal Reference check required Must hold and maintain a Valid Ontario Driver’s License and access to a vehicle

Employers Contact Information

Name Shannon Coles
Email shannon.coles@oakcl.org
Website http://www.oakcl.org
Mailing Address 301 wyecroft Rd. Oakville On L6K 2H2
Phone 905 844-0146
Fax 905 844-1832